Information for Trade Displays

 

Download a PDF version of the Trade Display Information HERE

Download Exhibitor Registration Form HERE 

 

Exhibitions 

The conference has allocated space for Exhibitors and Trade Displays. There is limited space and this will therefore allocated on a first come basis.

Manned exhibits will be located in classrooms on the main thoroughfare between the various lecture spaces, approximately 5‐6 per room.

The space for each exhibitor will be approximately 1800mm x 900mm in size. Signage will be the exhibitor’s responsibility.

Static display space is also available in the foyer, main auditorium and corridors. Corridor or auditorium static displays will need to be free standing, or a table for printed material can be provided on request.

Requests for exhibitor space should be with the conference team no later than 20 April 2018, but please note there is limited space, so you may not want to leave it to the last moment.

Power

There are power points available in trade areas, but exhibitors will need to supply items such as power cords and power boards. These should be tested and tagged by an electrician.

Fixing

There will be a wall behind each table. Ability to attach items to walls will be limited. Portable screens or monitors can be used but will need to be tabletop or have their own stand.

Furniture/Equipment

Each space will be provided with 6 small tables measuring 600mm x 450mm, and tables can be arranged to meet the exhibitor’s needs within the allocated space. Two chairs will also be provided.

We will provide a ‘back at’ clock for your use when the stand is unmanned.

Extra Equipment

Each of the classrooms has a data projector and screen available. As access to these is limited to one per classroom they should be booked on the trade registration form.

If other equipment is needed, please indicate this on the registration form and the committee will endeavour to meet your request.

Exhibition Manning

The conference has allowed for two people per stand at any time and will require the names of your staff. Static displays do not need to be manned.

Your staff will be issued with a name tag and lanyard. Staff do not need to register for the conference but will be provided with morning and afternoon tea on each day. They will need to provide their own lunch if not registered, but can buy these via the registration process if they would like.

Staff are welcome to join any of the conference functions and should register online if they wish to attend.

Packing in/out

Your set up time is Friday 1 June, 3.30pm – 5.00pm and Saturday 2 June, 8.00am onwards.

Pack out is on Monday 4 June, 12.30pm – 2.30pm.

Security

Exhibitors are responsible for the insurance and safety of their own property at all times. The building will be locked at night and security is in place.

Timetable

General exhibition times are as follows:

Saturday: 8.30am – 5.30pm Sunday: 11.30am – 5.30pm Monday: 8.00am – 12.30pm

Static displays will be available for viewing from 8.30am Saturday until 12.30pm Monday.

Notes

The Trade Display area will be closed from 9.00am to 11.30am on Sunday 3 June while the NZSG AGM is in progress. Stands may re‐open at 11.30am.

The committee is very happy to discuss your needs and will endeavour to meet any special requests providing these are received no later than 20 April 2018.

To discuss your specific needs please contact:  conference2018@genealogy.org.nz

We look forward to meeting you in June 2018.

 

26/02/2018